About the role:

The Receptionist for the Odessa, TX SOLARCYCLE location is the first impression of the company for most visitors and applicants. As such, the receptionist is responsible for working with all groups and departments in the office to ensure any visitor to the site is properly greeted and promptly attended to. The receptionist position is responsible for maintaining the office supplies, area and building to be professional and welcoming.

Key Competencies:

• Energetic
• Attention to detail
• Customer focused
• Reliability
• Listening skills
• Adaptability
• Planning and organizing
• Teamwork
• Integrity
• Honesty

Responsibilities:

• Ensuring overall front office activities are efficient
• Supports office manager in planning, organizing, and directing office policies and procedures
• Provides information to employees, applicants and vendors
• Purchasing inventory and supplies to ensure office supplies are always available
• Handling inquires from internal and external personnel
• Directing customers to the proper department
• Handling employee paperwork and files, help with the hiring process, manage on-boarding schedules for new hires and organize and plan company events.
• Light housekeeping
• Making 3rd party calls on behalf of other departments when necessary
• Greeting visitors/applicants at front desk
• Ensuring applications are complete and legible
• Coordinating that all rooms, including dorms, and other common areas are well maintained, stocked and clean.
• Discussing career path opportunities with new applicants to ensure they understand opportunities within SOLARCYCLE.
• Ensuring the front reception area is neat, clean, welcoming and presentable
• Keeping track of sign in sheet and badging process for vendors, visitors and applicants
• Receive and sort incoming mail and deliveries, and managing outgoing mail
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
• Assists in other work areas as needed or directed by department supervisor
• Visitor and Contractor EHS requirements notifications and delivery.
• Coordinating and participating in building clean up ensuring we repurpose items whenever possible and setting up the rooms for use.

Education, Training and Professional Experience:

• 2-5 years of work experience in an administrative/receptionist role
• Bilingual Spanish / English is a requirement of the position
• Must have exceptional attention to detail
• Strong organizational and time management skills, and ability to prioritize
• Must be a self-starter and driven
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Strong computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, PowerPoint and etc.